Form 4852, Substitute for Form W-2 or Form 1099-R is used as a last resort if you don’t receive your W-2 or 1099-R. If you earned income through employment or retirement account withdrawals, these information returns are required so that you can report the income you earned during the year.
Without them, you won’t be able to report this income, thus, you won’t be able to file your federal income tax return. This is where form 4852 comes in to save the day. In absence of Forms W-2 and 1099-R you’re expecting, use Form 4852 to report this income yourself and file your federal income tax return.
How to fill out Form 4852?
You can fill out Form 4852 by using your last pay stub or the latest information of account information provided by your retirement plan provider. Regardless of which one you use, you will be able to use the money amounts on Form 4852.
Simply, enter the money amounts as it is and explain your efforts to obtain 1099-R or W-2. Then, explain how you obtained the money amounts to enter on Form 4852. You can simply write down last pay stub, etc. This should be more than enough.
Once Form 4852 is filled out, you can then attach it to Form 1040 and file your federal income tax return. One thing you should know about Form 4852 is that it cannot be filed electronically so you must mail a paper tax return. This is mandatory for all taxpayers who used Form 4852.
Make sure to mail Form 1040 to the right mailing address and do not use a private delivery service such as DHL, FedEx, UPS, etc. You can learn all about how to prepare Forms 1040 using the 2021 instructions to file a tax return.