W-2 Forms

W2 Form 2020

The Internal Revenue Service provides the Form W-2 for employers to report the wage, salary, or any other compensation paid to employees as part of the employment relationship. Employees then can use their W-2s filled out by their employer to properly prepare their tax returns. While employees use their W-2 to prepare their tax returns, the form gives the IRS a good idea of how much the employee earned throughout the year.

Employers have till January 31st to complete and submit all of their employee’s W-2s. If you as an employee do not receive your W-2 by then, you should first contact your employer or the payroll department of the company. After contacting, if you know that you aren’t going to receive your W-2 for a while but want to file your taxes, file a Form 4852 instead.

Along with this form, use your last pay stub to file your income taxes. Do not forget to attach the completed Form 4852 to your 1040.

Where can I get Form W-2?

The Internal Revenue Service provides all the tax forms and documents that taxpayers need. However, since your W-2 must be completed by your employer, there is nothing that you can do to make it faster. It’s simply all up to your employer. With that being said, those of you who are employers must follow the instructions for filing a W-2.

Form W-2 can be completed by hand or electronically, but if you have more than 250 forms, you must complete it electronically. The electronic submission of Form W-2 can be done via Social Security’s Business Services Online.

Business Services Online Homepage

Business Services Online Registration

Taken from Business Online Services’ Login Page

By using the links above you can get to the BSO and register if you haven’t done so already. The registration process is easy and takes little to no time. You’ll only need to detail your full name, social security number, address, and contact information as an employer.

Once you submit your information, get to the Business Services Online homepage and click Complete Phone Registration. With the User ID you’ve given from the previous page, complete the phone registration. Now you can start filing as many W-2 as you like.

Form W-2 2020 Filing Instructions

This is your first time filing a W-2 for your employees? No worries, because it is simple and can be completed within minutes. Here are all the parts of Form W-2 that you need to complete for your employees.

Box 1. Compensation paid to the employee for that year. (Total wages, tips, and other compensation)
Box 2. The total amount of taxes withheld from the employee’s pay.
Box 3. The total amount of Social Security wages.
Box 4. The total amount of Social Security tax withheld.
Box 5. The total amount of Medicare wages and tips.
Box 6. The total amount of Medicare taxes withheld.
Box 7. Social Security tips
Box 8. Allocated Tips

Box 9. The total amount of other payments made to the employee like earned income credit.
Box 10. Dependent Care Benefits
Box 11. Employee’s non-qualified plans

Box 12. Detail the other compensation and reporting amount up to four types of earnings. It includes earnings like non-taxable sick pay, contributions to HSA or MSA, non-statutory employee stocks, designated Roth contributions to 401k or 401b plans.

Box 13. Select any one of these following for the employee.

  • Statutory Employee
  • Retirement Plan
  • Third-party Sick Pay

Box 14. Enter anything that isn’t listed on the Form W-2. This can be deductions like the uniform deduction, health insurance deduction, or union dues deduction. You can also report income here like the auto reimbursements, employee’s charitable contributions, and nontaxable income. If there is anything else that isn’t mentioned, you can enter it on Form W-2. Simply, enter the dollar amount and select the correct tax category.

Box 15. Employer’s State ID Number
Box 16. State Wages and Tips
Box 17. State Income Tax
Box 18. Local Wages and Tips
Box 19. Local Income Tax
Box 20. Locality Name

Hand Filing Form W-2

You can follow the exact same instructions for filing the Form W-2 on paper. The only difference in this situation is that you’ll need to mail the completed Form W-2. The address which you’ll mail differs depending on which delivery service you’re going to use.

You can get a printable Form W-2 from the IRS website by clicking here. Need to make corrections on an already submitted Form W-2? You cannot use the Form W-2 instead, use Form W-2c which the ”c” stands for corrections.

Mailing Form W-2

Those who’ll use the U.S. Postal Service must send it to

Social Security Administration
Direct Operations Center
Wilkes-Barre, PA 18769-0001

(Use the 18769-0002 ZIP code for Certified Mail Use)

Those who’ll use any other private delivery service must mail it to

Social Security Administration
Direct Operations Center

Attn: W-2 Process
1150 E. Mountain Drive
Wilkes-Barre, PA 18702-7997

Need to make corrections on the Form W-2s you’ve filed? There is a separate mailing address for that too, again the address depends on the delivery service you’re using. So, use the addresses below.

U.S. Postal Service

Social Security Administration
Direct Operations Center
P.O. Box 3333
Wilkes-Barre, PA 18767-3333

Other Delivery Services

Social Security Administration
Direct Operations Center
Attn: W-2c Process
1150 E. Mountain Drive
Wilkes-Barre, PA 18702-7997

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