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941 Forms

Where to File Form 941

Form 941 is the Employer’s Quarterly Federal Tax Return. Form 941 reports income tax, Social Security tax, and Medicare tax withheld from the employee’s salary. It also shows the taxes withheld sick pay. Since FICA (Federal Insurance Contributions Act) taxes are reported with this form, the employer will file it and pay the employer’s portion of FICA taxes.

As of now, the FICA tax rate is 6.2% for Social Security tax and 1.45% for Medicare tax respectively. Form 941 can be used to calculate and pay these taxes. If any of the employees are subject to additional Medicare tax, the employer will withhold the amount from the employee’s salary. While employers match the employee’s FICA tax, they do not match the additional Medicare tax withholding,

Once Form 941 filed it must be sent to the IRS. As for the deadline to file Form 941, it is by the end of each quarter. With that said, file Form 941 by the end of the quarter you’re filing it for.

Where to Mail Form 941

The Internal Revenue Service has multiple addresses for where to mail Form 941. The mailing address depends on the state of residence and whether Form 941 is with payment or not. From the table below, you can see the Form 941 mailing address for every state with or without payment.

StateWith PaymentWithout Payment
Alabama, Alaska, Arizona, Arkansas, California, Colorado, Florida, Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, and WyomingInternal Revenue Service
P.O. Box 932100
Louisville, KY 40293-2100
Department of the Treasury
Internal Revenue Service
Ogden, UT 84201-0005
Connecticut, Delaware, District of Columbia, Georgia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Tennessee, Vermont, Virginia, West Virginia, and WisconsinInternal Revenue Service
PO Box 806532
Cincinnati, OH 45280-6532
Department of the Treasury
Internal Revenue Service
Kansas City, MO 64999-0005

When preparing your mail, make sure Form 941 is in a large envelope and do not fold it. Same as any other tax documents, we suggest shipping your Form 941 with USPS. Also, there is no legal residence or principal place of business in any state, do not mail it to the above addresses. Instead mail it to:

With Payment

Internal Revenue Service
P.O. Box 932100
Louisville, KY 40293-2100

Without Payment

Internal Revenue Service
PO Box 409101
Ogden, UT 84409

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Deborah Ann

Deborah writes everything from federal tax law to local governments. Her writings cover a broad range of government topics. With a little bit of seriousness to the words, everything is simplified to Futufan readers.

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